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Coordinator, Executive Services

$57,000 - 70,000 / YEAR

ROLE:

As a key member of Executive Services and reporting to the Assistant Corporate Secretary/Executive Assistant, the Coordinator, Executive Services provides administrative support and coordination activities and is in a highly visible role with internal and external visitors. This role draws upon practical and specialized knowledge of business support processes and procedures in order to respond to internal and external customers and provide timely delivery of tasks and transactions, reporting and processing services with confidentiality, discretion, and politically sensitive judgment. This is a temporary 12-18 month position. 

BCLC (British Columbia Lottery Corporation)

BCLC (British Columbia Lottery Corporation)

Hybrid:  

Vancouver, British columbia

Hiring Bonus ~ $700 CAD

Referral Reward ~ $3,500 CAD

Key Accountabilities:

  • Under the guidance of the Assistant Corporate Secretary/Executive Assistant, provides administrative support and coordination of activities for the President & CEO, including but not limited to: coordination and preparation of reports, presentations, correspondence, and meeting agendas and materials.
  • Acts as the Receptionist for the President & CEO Office. Greets visitors and deals with situations in a tactful and discreet manner.
  • Prepares expense reports for out-of-pocket expenses for the Board and the President & CEO and ensures payment of Board remuneration.
  • Assists with the creation and ensures on-going maintenance of databases & filing systems including archive filing & records retention schedules.
  • Assists in budget coordination and preparation.
  • Provides temporary administrative support, as needed to the Executive, including vacation coverage for divisional Executive Assistants.
  • Establishes & maintains good working relationships with all levels of the Company & public.

Skills and Requirements

Education and Experience

  • Post-secondary business education;
  • 3-5 years progressively responsible related experience, which includes at least 2 years' experience in a senior administrative support role;
  • Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process;
  • Experience with travel and event/meeting planning;
  • Records management experience and understanding of the process;
  • An equivalent combination of education and experience may be considered.

Technical Requirements

  • Proven ability to work collaboratively;
  • Demonstrated ability in relationship management and client/customer service;
  • Strong administration skills;
  • Proficient in MS Office, especially Outlook, Word, and Excel;
  • Excellent organizational and interpersonal skills;
  • Ability to excel in a fast-paced environment;
  • Self-motivated and resourceful;
  • Action oriented and able to maintain composure under pressure;
  • Excellent verbal and written communication skills
  • Ability to work within established deadlines, and extreme time constraints and to handle situations with tact and diplomacy;
  • Ability to work with a high degree of accuracy and superb attention to detail;
  • Ability to maintain strict confidentiality;

Working Conditions:

  • Flexible with the ability to work additional hours on short notice

The British Columbia Lottery Corporation is a Canadian Crown corporation offering a range of gambling products including lottery tickets, casinos and legal online gambling. It is based in Kamloops, with a secondary office in Vancouver.

    Company Awards

    NA

    Company Benefits

    Our CEO, Jim Lightbody, says that “If you take care of your people, they will take care of your customers. If you take care of your customers, they will take care of your business.” At BCLC, we focus upon enhancing our employee’s overall experience by creating a culture that is people centric and driven by innovation to deliver exceptional business results. A key component of our enhanced employee experience is helping employees balance their career and personal life by offering a competitive compensation and benefits package. Below are just a few highlights.

    Health and Well-Being
    Our health and well-being plans are comprehensive and flexible to fit your lifestyle and keep you and your family healthy. In addition to the basics like massage, physiotherapy, vision, medical, dental and travel insurance we also promote well-being at work with lunchtime programs like bootcamp, yoga or run club and access to fitness facilities and bike storage.

    Vacation and Work Flexibility
    We know our employees have diverse needs and interests so at BCLC we have options. You can choose to buy or sell vacation days, work flexible hours to fit your lifestyle or consider a deferred salary leave for continuing your education or setting off on an extended travel experience.

    Planning for Retirement
    BCLC is committed to supporting you and helping you achieve long-term financial security during retirement. Our defined benefit pension plan is designed to give you peace of mind, and you can plan ahead even more by contributing to RRSP or TFSA accounts.

    Employee Extras
    We believe that having fun and enjoying life are as important as working hard. To foster this culture we make extras a priority too. We encourage our employees to give back to their community by offering time in lieu for volunteering, we have a corporate recognition program so that you can be recognized in a way that actually matters to you and we foster technology empowerment with our computer purchase plan. We also subsidize our cafeteria, social and team-building events throughout the year as well as wellness programs for all staff.

    Company Environment

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