HR Assistant

The HR Assistant position will require excellent organizational skills and the ability to handle sensitive information confidentially.

In addition, this position is responsible for some clerical duties from Marketing& Sales departments.

Main Job Responsibilities:

• Coordinate the full cycle recruitment, ensuring onboarding of new and re-hire employees’ compliance documentation
• Maintain human resource databases, computer software systems, and manual filing systems.
• Responsible for all aspects of the administration of employee benefits, including enrolling, answering benefit inquiries from employees, and resolving issues regarding employee benefit coverage.
• Bi-weekly reconciling external employees work hours and agency billing statements to ensure accuracy of work hour and overtime hours.
• Addressing to internal and external employee inquiries or requests and aid.
• Provide research and prepare HR training related materials and coordinate training presentations.
• Organize and host various company events and team building activities.
• Assist in administering and recording employee recognition and incentive programs documentations.
• Organize employee performance evaluation documentations and improvement tracking systems.
• Prepare and handle all paperwork relating to disciplinary and/or corrective action.
• Coordinate with HR department to oversee and ensure company is following and enforcing all Workplace Safety Acts and adhering to all local, provincial and federal Employment Standards at all times.
• Provide administrative support to the HR Team on various tasks, as required.

Additional Responsibilities:

• Coordinate with sales team and external marketing firms for the preparation of any marketing needs (i.e., marketing materials, food show preparations, etc.)
• Working with external marketing vendors on the design of new retail labels or marketing materials (knowledge of graphics design would be an asset, but not required)
• Fulfill admin duties from sales/marketing or other teams.

Skills and Requirements

Requirements:

• Bachelor / Post-Secondary Degree/ Diploma required, an HR-related field would be an asset
• Strong ethics regarding privacy, confidentiality, and protecting the interests of the company
• Minimum 1+ year of administrative experience
• Knowledge of graphic design would be an asset
• Excellent business communication and interpersonal skills with a high degree of professionalism
• Proficient in using MS Office (Microsoft Excel, Word, PowerPoint, Outlook)
• Knowledge in using Adobe Photoshop and social media app would be an asset
• Strong problem-solving and organizational skills
• Excellent attention to detail
• Ability to work independently and under minimal supervision
• Self-directed and self-motivated
• Ability to manage multiple projects and priorities
• Proficient verbal and written communication abilities in both English and Mandarin
• Proficient in typing in English and Chinese